Overview

Human Resources Assistant (Rec/Plac) Job at US Department of Veterans Affairs – 3.8 in Denver, CO

Job Description

Duties

Summary

This position provides Network-wide human resource support work in the VISN Shared Service Unit (SSU) that entails determining the approach and methods needed to staff position at a specific grade level, process personnel actions, and ensure related staffing functions are completed in a timely fashion.

Responsibilities

The Veterans Health Administration (VHA) has adopted the HR Modernization and Shared Services Implementation, which is a new model of organizing and consolidating essential Human Resource (HR) functions and services to the Network level. This improvement to HR service delivery will best support the needs of the VISN’s diverse workforce and the expectations ofmanagement related to the acquisition, compensation, retention, and performance of staff as well as the consistent execution of HR-related administrative functions to benefit both staff and Veterans. This streamlined and focused approach moves VHA forward in its continuum of providing comprehensive, compassionate, and coordinated care to Veterans.

The Human Resources Assistant:
Conducts recruitment/examining activities for assigned positions (GS-7 & below and wage grade).

Develops competency criteria, job analyses (JA’s), job announcements (JOA’s), and amendments to established JOAs with prior approval.

Reviews applications for corresponding qualification competencies or skill match.Adheres to procedures for verifying veterans’ preference and clearing CTAP and ICTAP register prior to preparing the certificate of eligibles.

Ensures the selectee(s) meet all regulatory and legal obligations for proposed appointments.

Secures all required documentation i.e. proof of citizenship, transcripts etc.

Sends notice of results to remaining applicants and prepares files for announcement close out.

Applies pay setting in accordance with applicable

Codes staffing actions in accordance with the Guide to Processing Personnel Actions, OPM and/or internal pay setting policies.

Coordinates with payroll personnel in order to resolve pay issues and ensure timely correction errors, as well as ensures all actions are processed by National Finance Center in an accurate and timely fashion.

Assists HR Specialist with the on boarding of new employees to include arranging for physical examinations, completion of all appropriate benefits forms, extending job offers, coordinating entry-on-duty and/or release dates and coordinates with other related functional offices involved in on-boarding.

Independently conducts orientation for new appointees as appropriate.

Reviews completed documents for missing or conflicting applicant information as required.

Processes new employee’s enrollments, administering the oath of office and ensuring standard of conduct and government ethics orientation are completed and signed.

Explains pay rates, pay periods, within grade increases, and annual/sick leave accrual

Coordinates with security counterparts regarding applicants for Identification Cards when required.

Coordinates and processes required clearance documents for employees leaving the agency or federal service.

Assists HR Specialist with identifying proper documentation to ensure the electronic personnel file is current and responsible for any on-boarding scanning requirements during initial employment process.

Responds to applicant inquiries regarding procedures for completing applications, status of job announcements, hiring procedures and competencies needed to fulfill a position’s major duties and or requirements.

Assists Specialists by maintaining automated databases in order to track information and extract data used to generate documents, records and reports.

Uses word processing and/or other office automation equipment and software to create, copy and edit a variety of documents and correspondence.

Complies with applicable laws, regulations, policies and procedures specific to staffing and recruitment.

Helps customers to ensure customer satisfaction.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Mon-Fri; 7:30 AM – 4:00 PM or 8:00 AM – 4:30 PM

Compressed/Flexible: Not Authorized

Telework: Not Authorized

Virtual: This is not a virtual position.

Position Description/PD#: Human Resources Assistant (Rec/Plac)/PD99947A

Relocation/Recruitment Incentives: Not authorized

Financial Disclosure Report: Not required

Travel Required

Occasional travel – You may be expected to travel for this position.

Supervisory status

No

Promotion Potential

7

Job family (Series)

0203 Human Resources Assistance

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Requirements

Requirements

Conditions of Employment

You must be a U.S. Citizen to apply for this job

Selective Service Registration is required for males born after 12/31/1959

You may be required to serve a probationary period

Subject to background/security investigation

Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/21/2020.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-05 position you must have served 52 weeks at the GS-04 grade level. For a GS-06 position you must have served 52 weeks at the GS-05 grade level. For a GS-07 position you must have served 52 weeks at the GS-06 grade level. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

GS-05 Specialized Experience:
One year at or equivalent to the next lower grade level, GS-04. Specialized experience includes:

applying HR rules, procedures, and operations

use of HR automated resources

experience regarding payroll processing

ensuring payroll document completion

experience analyzing records and recommending corrections

experience entering data and maintaining records

experience communicating orally and in writing in order to respond to inquiries

GS-05 Education:
A Bachelor’s Degree or 4 years (120 Semester Hours) of undergraduate education above high school.

GS-05 Combined Specialized Experience and Education:
A sufficient combination of specialized experience related to the position and undergraduate education in excess of 60 semester hours. For example: 90 semester hours of undergraduate education (1/2 the education) + 6 months of specialized experience at, equivalent to, or above GS-04 is a sufficient combination to equal one (1) year.

GS-06 Specialized Experience:
One year at, equivalent to, or above the next lower grade level, GS-05. Specialized experience includes:

performing recruitment and placement functions to include: onboarding employees, recruitment tracking (data entry), and record/ case file maintenance

applying HR rules, procedures, and operations

use of HR automated resources

experience regarding payroll processing

ensuring payroll document completion

experience analyzing records and recommending corrections

experience entering data and maintaining records

experience communicating orally and in writing in order to respond to inquiries

GS-06 Graduate Education:
9 semester hours of graduate education in a field directly related to this position. Examples include: human resources or business administration.

GS-06 Combined Graduate Education and Specialized Experience:
A sufficient combination of specialized experience related to the position and graduate education. For example: 9 semester hours of graduate education (1/2 the graduate education) + 6 months of specialized experience at, equivalent to, or above GS-05 is a sufficient combination to equal one (1) year.

GS-07 Specialized Experience:
One year at, equivalent to, or above the next lower grade level, GS-06. Specialized experience includes:

performing recruitment and placement functions to include: onboarding employees, recruitment tracking (data entry), and record/ case file maintenance

applying HR rules, procedures, and operations

use of HR automated resources

experience regarding payroll processing

ensuring payroll document completion

experience analyzing records and recommending corrections

experience entering data and maintaining records

experience communicatinf orally and in writing in order to respond to inquiries

GS-07 Graduate Education:
one (1) year (18 semester hours) of graduate education in a field directly related to this position. Examples include: human resources or business administration.

GS-07 Combined Graduate Education and Specialized Experience:
A sufficient combination of specialized experience related to the position and graduate education. For example: 13.5 (14) semester hours of graduate education (1/2 the graduate education) + 6 months of specialized experience at, equivalent to, or above GS-06 is a sufficient combination to equal one (1) year.

You will be rated on the following Competencies for this position:

Personnel & Human Resources

Technical Credibility

Information Organization & Management

Technical Application

Customer Service

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: This position is primarily sedentary and does not require physical exertion.

For more information on these qualification standards, please visit the United States Office of Personnel Management’s website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Additional information

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee’s credit for their active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM’s Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

For more information on the “Who may apply” eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

If you are unable to apply online view the following link for information regarding an Alternate Application.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Background checks and security clearance

Security clearance

Other

Drug test required

No

Position sensitivity and risk

Moderate Risk (MR)

Trust determination process

Required Documents

Required Documents

To apply for this position, you must provide a complete Application Package which includes:

1. Your resume (and/or curriculum vitae) must include the following information for each job listed:

Job title

Pay Plan and Grades Held (for Federal positions)

Duties (Please be as detailed as possible. We recommend that you include information directly related to the position you are applying to. Good examples of pertinent information can be found in the Duties and Qualifications sections of the announcement. If you have performed any of those duties or have any of that experience, we are looking for that on your resume. We make no assumptions in regards to experience. It has to be on the resume under the position it was performed in at the proper grade level to count towards qualifications.

Month & year start/end dates (e.g. June 2007 to April 2008)

Full-time or part-time status (include hours worked per week)

For example:
Supervisory Human Resources Specialist (Employee/Labor Relations)

Any VA Healthcare System, Address City, State ZIP

Full-Time (40 Hours Per Week)

GS-12 Step 2 4/2019 – Present

GS-12 Step 1 4/2018 – 4/2019

Duty related to the position you are applying to

Duty related to the position you are applying to

Duty related to the position you are applying to

NOTE: We highly recommend that you use the USA Jobs Resume Builder to Build your resume.

2. SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):

Most recent SF-50 if you are a current or former Federal employee

An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade

Award 50’s do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.

Examples of appropriate SF-50’s include:
Within grade increases at the highest grade held; or

Promotions with an effective date more than one year old; or

SF-50’s at the highest grade held with an effective date more than one year old.

3. Docs to Prove Status Checklist: The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50’s (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

4. Docs to Prove Veterans’ Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 “Application for 10 Point Veteran Preference” with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans’ Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.

Benefits

Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Help

This job is open to

Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a “surplus” or “displaced” employee.

Family of overseas employees

Family members of a federal employee or uniformed service member who is, or was, working overseas.

Federal employees – Competitive service

Current or former competitive service federal employees.

Individuals with disabilities

Internal to an agency

Current federal employees of this agency.

Land & base management

Certain current or former term or temporary federal employees of a land or base management agency.

Military spouses

Peace Corps & AmeriCorps Vista

Veterans

Clarification from the agency

Status Candidates – Candidates who meet the Eligibility Requirements for any of the Eligibilities in the Announcement Questionnaire are considered Status Candidates. Please use the Required Documents section below to determine proper documents required to prove status. NOTE: Consideration for this position will be given in the following order: V19 HR Employees, V19 Employees, VHA Employees, VA Employees, Status Candidates (outside VA).

About Company

Company: US Department of Veterans Affairs – 3.8

Company Location:  Denver, CO

Job Category: Office & Admin, Clerical Jobs, Human Resources, HR Jobs

About US Department of Veterans Affairs - 3.8