Executive Assistant

We are looking for an Executive Assistant to join our team and perform a variety of administrative tasks and support our company’s Practice Administrator & senior-level managers. Someone who is dependable, high energy, and multi tasker would be ideal for our fast paced and every changing environment!

Pay Range: $19.00 – $22.00/hr

Hours: 7:00 am – 3:30 pm Monday through Friday

Location: 370 E. Virginia Ave. #100, Phoenix, AZ 85004

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Handle mail correspondence
• Take minutes during meetings
• Handle and reconcile petty cash
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Coordinate meeting and employee appreciation breakfasts/lunches
• Any other additional duties assigned by Executive Administration

Skills

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent with Excel and Microsoft Suite
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree

Job Type: Full-time

Pay: $19.00 – $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Administrative/Executive Assistant: 2 years (Required)

Work Location:

This Company Describes Its Culture as:

• Detail-oriented — quality and precision-focused
• Outcome-oriented — results-focused with strong performance culture
• Team-oriented — cooperative and collaborative

Company’s website:

• https://www.achssurgeons.com/

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Work Remotely:

COVID-19 Precaution(s):

• Personal protective equipment provided or required
• Plastic shield at work stations
• Temperature screenings
• Social distancing guidelines in place
• Virtual meetings
• Sanitizing, disinfecting, or cleaning procedures in place