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Accounting Administrative Assistant Job at BJB Architectural Metal Services Inc. – in Louisville, KY

Full Job Description

General Summary

We are currently looking for a self-motivated, energetic person to fill our Accounting Administrative Assistant position.

Primary Responsibilities

  • Answer all incoming calls
  • Manage and process all invoices, code, and input accurately and timely in ComputerEase
  • Select and process weekly check run and ACH submissions
  • Assist in completing trade references for potential vendors
  • Assist with Human Resources
  • Reconcile monthly credit card statement to supporting documents
  • Assist employees to facilitate accurate and timely expense reporting and reimbursement
  • Research invoicing variances
  • Reconcile bank accounts monthly
  • Set up labor schedule using QuickBooks time
  • Make necessary journal entries for daily transactions and month-end close.
  • Assist in short month-end close
  • Maintain Vendor and Customer filing
  • Serve as back up for Accounts Receivable and Payroll
  • Other duties as assigned.

Required Competencies, Knowledge, Skills, and Abilities

  • Complete understanding of Accounts Payable, Accounts Receivable, General Ledger, Payroll, and Microsoft Office
  • Computer proficient
  • Knowledge of AIA applications
  • Time management skills
  • Ability to prioritize
  • Attention to detail is a must
  • Requires excellent written, verbal, and interpersonal skills
  • Ability to work with minimal supervision
  • Follows policies and procedures
  • Minimum 2-year Associates Degree in Accounting or actual relatable experience will be considered
  • Knowledge of ComputerEase and Quickbooks is a plus, will train the right candidate


  • 401(k)
  • 401(k) Matching
  • Accident/Hospitalization Insurance
  • Health Insurance (Single policy paid by employer)
  • Dental Insurance
  • Vision Insurance
  • Life Insurance
  • Paid time off

Job Type: Full-time

Pay: From $18.00 per hour based on experience

Job Type: Full-time

Pay: From $18.00 per hour


  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:

  • Louisville, KY 40204: Reliably commute or planning to relocate before starting work (Preferred)


  • High school or equivalent (Preferred)


  • Customer service: 5 years (Preferred)
  • ComputerEase: 1 year (Preferred)
  • QuickBooks: 5 years (Preferred)

Work Location: One location

About Company

Company: BJB Architectural Metal Services Inc. –

Company Location:  Louisville, KY

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About BJB Architectural Metal Services Inc. -