Accounting Administrative Assistant

Full Job Description

General Summary

We are currently looking for a self-motivated, energetic person to fill our Accounting Administrative Assistant position.

Primary Responsibilities

• Answer all incoming calls
• Manage and process all invoices, code, and input accurately and timely in ComputerEase
• Select and process weekly check run and ACH submissions
• Assist in completing trade references for potential vendors
• Assist with Human Resources
• Reconcile monthly credit card statement to supporting documents
• Assist employees to facilitate accurate and timely expense reporting and reimbursement
• Research invoicing variances
• Reconcile bank accounts monthly
• Set up labor schedule using QuickBooks time
• Make necessary journal entries for daily transactions and month-end close.
• Assist in short month-end close
• Maintain Vendor and Customer filing
• Serve as back up for Accounts Receivable and Payroll
• Other duties as assigned.

Required Competencies, Knowledge, Skills, and Abilities

• Complete understanding of Accounts Payable, Accounts Receivable, General Ledger, Payroll, and Microsoft Office
• Computer proficient
• Knowledge of AIA applications
• Time management skills
• Ability to prioritize
• Attention to detail is a must
• Requires excellent written, verbal, and interpersonal skills
• Ability to work with minimal supervision
• Follows policies and procedures
• Minimum 2-year Associates Degree in Accounting or actual relatable experience will be considered
• Knowledge of ComputerEase and Quickbooks is a plus, will train the right candidate

Benefits:

• 401(k)
• 401(k) Matching
• Accident/Hospitalization Insurance
• Health Insurance (Single policy paid by employer)
• Dental Insurance
• Vision Insurance
• Life Insurance
• Paid time off

Job Type: Full-time

Pay: From $18.00 per hour based on experience

Job Type: Full-time

Pay: From $18.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Louisville, KY 40204: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 5 years (Preferred)
• ComputerEase: 1 year (Preferred)
• QuickBooks: 5 years (Preferred)

Work Location: One location